Executive Assistant E2 - GR

The Executive Assistant provides high-level administrative and operational support to senior executives by managing calendars, coordinating meetings, handling correspondence, organizing travel arrangements, and ensuring the smooth execution of day-to-day business activities. This role requires exceptional organizational skills, professionalism, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment while maintaining strong relationships with internal and external stakeholders.

• Provide comprehensive administrative support to senior executives.
• Manage complex calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Screen and manage emails, phone calls, and correspondence on behalf of executives.
• Prepare presentations, reports, spreadsheets, and business documents.
• Handle confidential information with the highest level of discretion.
• Coordinate communication between executives, employees, clients, and external partners.
• Assist with project coordination and monitor deadlines.
• Maintain filing systems and organize electronic and physical documents.
• Coordinate company events, conferences, and executive meetings.
• Process expense reports and assist with budget tracking when required.
• Support office operations and perform other administrative duties as assigned.

• 3–5+ years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting senior leadership.
• Excellent verbal and written communication skills in English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience managing executive calendars and travel arrangements.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• High level of professionalism and confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.

• Experience supporting C-level executives or senior management.
• Experience with Microsoft Teams, Zoom, SharePoint, and other collaboration tools.
• Project coordination experience.
• Event planning and meeting coordination.
• Document management and record keeping.
• Experience working in multinational or corporate environments.
• Additional language proficiency is an advantage.

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting & Event Coordination
• Stakeholder Management
• Communication Skills
• Time Management
• Organization & Planning
• Multitasking
• Confidentiality & Discretion
• Problem Solving
• Attention to Detail
• Microsoft Office Suite
• Report & Presentation Preparation
• Document Management
• Customer Service
• Relationship Building
• Adaptability
• Professionalism

• Manage executive schedules and communications by coordinating calendars, meetings, travel arrangements, and correspondence to ensure smooth daily operations.

• Provide administrative and organizational support by preparing reports, presentations, meetings agendas, taking minutes, and maintaining confidential documents and records.

• Coordinate cross-functional activities by liaising with internal teams, external stakeholders, and vendors while tracking priorities, deadlines, and follow-up actions to support business objectives.

• Fluent in spoken and written English with excellent communication and interpersonal skills.

• Available to start immediately or within a short notice period.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.

• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools.

• Able to handle confidential information with professionalism and discretion.

• Detail-oriented, proactive, and capable of working independently in a fast-paced environment.

• Strong stakeholder management skills with a customer-focused and service-oriented approach.